Data/Records Management Assistant 

Position is located in Evansville, IN.

Will provide clerical support to the Coordinator of Foundations of Clinical Practice and Volunteer Clinical Faculty in a fast paced, professional and highly confidential office environment.

Duties and responsibilities include, but are not limited to

• Data Entry and Networks: Responsible for data entry, maintenance, synchronization, and report generation of highly confidential faculty/prospect/donor/alumni information in various database systems. Work with Development Associates to maintain the IUSM-E website and social networks.

• Information Liaison: Provide information to support the needs of head of departments, Community Advisory Committee (CAC), faculty, and administrative personnel. Assist the departments with preparation and execution of periodic special events. In conjunction with other departments, organize and produce large mailings including solicitations and other correspondence.

• Research: Perform basic research on faculty, alumni, donors and prospective donors through confidential donor files, IU Foundation, internet and direct contacts including university administration, faculty, government officials, private and public agencies, corporate leaders, physicians, alumni, and volunteers for information to create, organize and maintain individual profiles.

• Writing and Material Creation: Compose, produce, and proof correspondence, memos, reports, agenda, meeting handouts, and other various documents with minimal supervision. Make corrections, recommend changes, copy, file, and distribute as necessary. Assist Coordinator in creating materials for brochures, special events and meeting packets. Attention to detail is crucial.

• Other: As needed, assist in the planning and implementation of projects, tours, luncheons, and presentations. Schedule appointments and meetings as requested. Other duties as assigned by the Coordinator of Foundations of Clinical Practice and Volunteer Clinical Faculty or department leadership.

Required Qualifications

High school diploma, plus at least 3 years related experience.

To be successful candidates should have the ability to locate, organize, and accurately input data from a variety of original sources (print, verbal, and/or digital) into the department’s database systems and archival records. Should have effective and professional verbal communications and business writing skills, proper grammar skills, ability to draft correspondence, proofreading, ability to work with confidential information, able to work both independently and with groups of internal and external people. Organizational and interpersonal skills and attention to detail are crucial as is the ability to meet deadlines.

Full position description click here.


Indiana University School of Medicine - Evansville | 8600 University Boulevard | Evansville, IN 47712